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Staff FAQs



Disclaimer Statement:

All FAQ’s posted here are for the convenience of Sanders Unified School District #18 families, staff, and community. Please be aware that the responses are based on the information we have available as of today (April 1, 2020) and are subject to change as conditions in Arizona and our local community change.

Please check back regularly for such changes.

 All of this information will be updated on our web page at

Staff FAQs

Important Note: This is a fluid situation and the decisions we are making today are based on the latest information available. Information is subject to change based on the changes to the situation.

Employee Guidance Document

We deeply appreciate all our employees and their commitment to serving the students of our community. We understand many of you will have questions regarding pay and work responsibilities. We hope the information provided in this document will answer many of your questions. And we want you to know we will answer the many additional questions you have as quickly as we are able. Please direct additional questions to your immediate supervisor. We intend to be as flexible as possible in these unprecedented times.

Q: Why are SUSD schools closed from March 16-through the end of the school year?

 A:  School closures have been announced three times since Sunday, March 15, 2020.

 On March 15, 2020, Arizona Governor Doug Ducey and State Superintendent of Public Instruction Kathy Hoffman jointly announced the closure of all public schools in Arizona for the time period of March 16-March 27, 2020.

 On Friday, March 20, 2020, an additional announcement was made that the closure would continue through Friday, April 10, 2020.  We were also informed that the state was monitoring the COVID-19 situation in Arizona with support from public health officials in order to make decisions about the closure of Arizona Public Schools.

On Monday, March 30, 2020, Governor Ducey and Superintendent Hoffman extended the school closure through the end of the 2019-2020 school year.

Q: Who can I call if I have questions about the closure?

A: Call your immediate supervisor.

Q: What does Arizona HB 2910 “public school closures; coronavirus disease” require of public schools in Arizona during the school closures due to COVID-19 concerns?

A: There are several key pieces of information in HB2910 that employees need to be aware of. A few of those are listed below. 

  • If the statewide closure of Arizona public schools is not lifted by March 29, 2020, the bill states that public schools are not required to extend the number of school days or add additional instructional hours after the statewide closure ends.
  • Requires, beginning March 30, 2020, each public school to offer students general education opportunities, as determined by the public school, for the duration of the statewide closure. (Sec 1). a) stipulates that this requirement is a condition for the public school to receive continued formula funding. 
  • Directs public schools to continue offering general educational opportunities until the scheduled end of its posted 2019-2020 school year if the statewide closure is not lifted.
  • Specifies that if the statewide closure is lifted before the scheduled end of the public school’s 2019-2020 posted school year calendar, the public school must either:

o Resume physical operations as usual; or

o Continue offering general education opportunities 

  • Allows the public school to use its transportation fleet to perform school operations that are deemed to support students and their families during the statewide closure, as determined by the public school.

Q: What are the implications of the Navajo Nation Public Health Emergency Order NO. 2020-003 Public Health Emergency Stay at Home (Shelter in Place) Order?

A: There are several key provisions in Order No. 2020-003 that are specific to public education:

  • “To mitigate the risk and to preserve the public health and safety, all individuals living on the Navajo Nation must stay home or at their place of residence, except essential workers needed to maintain continuity of operations of the critical infrastructure sectors. (See If you visit this link and go to the “Government Facilities Sector,” you will find preK-12th grade schools listed under the Sector Overview.
  • (Page 2-3, Item C, viii) “…Essential Businesses include Healthcare Operations, Essential Government Functions, and Essential Infrastructure (e.g. courts of law, medical providers for urgent care, public utilities, and critical school operations such as nutrition programs): 

oviii: Educational institutions – for purposes of facilitating distance learning or performing essential functions, provided that Social Distancing is maintained to the greatest extent possible.

  • Page 3, Item C, x) “…Schools and other entities that typically provide free food services to students or members of the public may continue to do so under this Order on the condition that the food is provided to students or members of the public on a pick-up and takeaway basis only. Schools and other entities that provide food services under this exemption shall not permit the food to be eaten at the site where it is provided or at any other gathering site.

NOTICE IS FURTHER GIVEN that this Order declaring restrictions based upon the existence of a condition of public health importance shall not abrogate any disease-reporting requirements.

Q: Who can I call if I have a concern that I or someone I know has been exposed to?

A: Contact your physician’s office or Consult A Doctor at 1-800-362-2667. You can also contact the TMC Health Care Facility at 928-729-3435, Nahata’Dzil Health Care Facility at 928-688-5600, and Navajo Nation Hotline at 928-871-7014. Finally, if you believe that you have been exposed to the virus, contact your immediate supervisor.

Q: Who will work, who will be paid, and how will they be paid?


  • All employees are expected to work during school closure.
    ● All employees will be paid their regular daily rate during the school closure regardless of whether their pay is based on hourly rate or salary.
    ● “All employees” includes all certificated employees, classified employees, supervisors, administrative employees, contract employees, certified hourly employees.
    ● All hourly employees will be paid based on assigned hours. Overtime should be preapproved and reported directly to supervisors.
    ● Because everyone is working, all benefits-eligible employees will have no interruption to their benefits coverage.    


Q: Where will employees work?


  •  Most employees will complete their work from their SUSD home.
  • Some employees will complete their work at their regular worksite.
  • The decision of the appropriate work location rests with an employee’s immediate supervisor in consultation with the responsible member of the superintendency.

 Q: What are the expectations for employees who work from home?


  • Full-time employees are expected to be available by phone and/or email during normal business hours, not to be less than 7 ½ hours excluding time for lunch.
  • Part-time employees are expected to be available by phone and/or email for a period of time equal to their regularly assigned hours per day.
  • Supervisors will work with employees to determine specific work hours.
  • Employees who work from home may be required by their supervisor to report to their physical work location as needed.
  • Employees are expected to respond to supervisors and colleagues in a timely manner.
  • Employees may forward their work numbers to an alternate number of their choosing or to their district email account.
  • Supervisors will define expectations for work that needs to be done. Employees may be reassigned to do other jobs to meet the needs of the district during the closure.
  • Supervisors may define work expectations or duties for employees that are outside their normal responsibilities as long as the expectations are reasonable in nature.
  • All employees remain subject to district policies during work hours.

Q: What if an employee is sick or wants to take time off?

A: This section is included because employees are required to be available during their regularly scheduled hours.  Employees may have the need to be unavailable and the avenue to achieve that need is through the leave process.  Employees may take time off per our leave policies.  They will need to contact their immediate supervisor and submit requests via TCP (Time Clock Plus).

Q: What will building access be for employees during the school closure?

A: School Buildings – Access is limited to only essential personnel (facilities, food service, school leaders). All other staff or contractors must request entrance via the building principal for an immediate supervisor.

Non-School Buildings – Essential staff only as required by their supervisor.

Q: As a staff member, how can I access Consult A Doc for medical advice?

A: Consult A Doc is a service that allows SUSD employees to access advice from a US Board Certified Doctor 24/7/365 by telephone, app or email with NO COPAY. Employees may access this service online at or by telephone at 1-800-362-2667.

Q: As an employee, if my family is in need of counseling for emotional or mental health for any reason who can I call?

A: Call Jorgensen Brooks Group at 520-575-8623 (toll-free, 888-520-5400). Local, in-person clinical appointments can be made Monday through Friday, 8:00 am through 4:30 pm. Telephone and Internet Chat clinical appointments (45 minutes with licensed therapists) are offered, Monday through Saturday, 5:00 am through 6:00 pm. Crisis services are available 24 hours/7 days. Services include:

  • Marital Relationship
  • Parent/Child Conflicts
  • Grief and Loss
  • Anxiety
  • Stress
  • Depression
  • Substance Abuse
  • Workplace Issues
  • Gambling
  • Other Concern

Q: What events will be approved for community use during this closure?

A: All community use will be canceled Monday, March 16, 2020, through the end of the 2019-2020 school year. Note: This is subject to change as conditions in Arizona and/or the community change.

Q: How will SUSD decide when to resume regular school schedules?

A: Currently all Arizona Schools have been closed through the end of this school year.